USING AI AT WORK

Employee handbook section · [Organization] · See the full AI Acceptable Use Policy, number [###]

AI tools can make your work faster: drafting letters, summarizing long documents, answering questions and getting a first version on the page. [Organization] wants you to use them well and safely. Here is what that means day to day.

You can
  - Use the AI tools on the approved list, with your [Organization] account, for your everyday work.
  - Use AI to draft, summarize, brainstorm, translate, and check your writing.
  - Ask [IT] to review a new AI tool you would like to use.

Always
  - Read and check what the AI gives you before you use it. You own the final result.
  - Keep confidential information (anything about residents, students, patients or coworkers, health, money, legal or security matters) in the tools approved for it.
  - Tell your supervisor or [IT] right away if confidential information went into the wrong tool, or if an AI tool did something unexpected.

Never
  - Let AI make a decision about a person: hiring, discipline, benefits, services or eligibility. People make those decisions.
  - Use AI to reach information you could not open yourself, or to get around a security control.
  - Use AI to impersonate someone or to create fake images, audio or video.
  - Install AI apps or browser extensions on work devices without [IT] approval.

Good to know
  - AI use on [Organization] systems is logged, and your prompts and the AI's answers can be public records.
  - An AI tool connected to work systems can only see what you can see. If you cannot open a file, your AI cannot either.
  - Questions? Ask [IT contact] or [HR contact].

Acknowledgment
I have read the Using AI at Work section and the AI Acceptable Use Policy, and I agree to follow them.

Name: ____________________   Signature: ____________________   Date: __________